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Share files and share your screen (including audio)

What is it?

Collaborate allows you to share content in the live session including your screen view and certain files.

What does it do?

You can share your screen, browser, and certain kinds of files but there are limitations to some of them

For Instructors
  • Share your screen
  • Share your audio
  • Share a file
  • Learn what kinds of files you can share
  • Know the file types accepted

What should I know?

Step 1: Open the Collaborate panel on the bottom right-hand side of your screen

Screenshot of the Collaborate screen with an arrow pointing at the arrows to open the Collaborate panel.

Step 2: Select the Share Content tab (this is the third option from the bottom)

Screenshot of the Collaborate panel open with an arrow pointing to the 'Share Content' tab.
To share your screen

Step 3: Select the Share Application/Screen

Screenshot of the share content tab with an arrow pointing to the option for 'Share Application/Screen'.

Step 4: Choose the screen you want to share and select the Share audio tick box and then click Share

Note: If the share button is greyed out and you cannot select it, remember to click the screen tab so that it highlights blue outline, as below. The share button will now be available.

Screenshot of the share application/screen pop up with an arrow pointing to the option for 'share audio', the blue box around the selected screen, and at the button that says 'share'.
To share a file

Step 1: From the share content tab, navigate to Share Files

Screenshot of 'Share content' tab open in Collaborate with an arrow pointing to the 'Share Files' option

Step 2: Select Add Files

Note: You can share images, PowerPoints, and PDFs to your Collaborate session however, there are some limitations (e.g., transitions and animations will not work). Collaborate typically treats files as a PDF so files are essentially flattened. If in doubt, test this in your Sandbox.

Step 3: Once your file has uploaded, click to highlight your file, and select Share Now. If sharing a presentation, select your starting slide

Screenshot of the Share Files tab with an example Powerpoint uploaded. There is an arrow pointed at the 'Share now' button.

Step 4: Use the whiteboard functionality at the top of the screen, use your usual Collaborate interactions at the bottom, and navigate through your slides, or to stop sharing your files, click the stop button on the top right-hand corner of the screen.

Screenshot of a PowerPoint slide being shared in Collaborate. There is an arrow pointing at the icon to stop sharing located in the top-right of the screen.
Updated on 08/09/2021

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