Archival of 7-year-old content from My Dundee (2023)

Now that all modules that start in Semester 1 or 2 of 2023 have been created (this includes all modules coded SEM01, SEM12, and SEM02), it’s time to return to the process of archiving modules older than seven years.

As part of our annual process, we archive modules older than seven years for a period of six months, after which they are deleted (unless continued archival is requested). It is now time to archive the next batch of modules!

What is happening?

• Content and modules from 2015/16 will no longer be available in My Dundee (AY 2015/16)
• Archived content for AY 2015/16 will be retained for 6 months in separate storage area and will be deleted at the beginning of February 2023
• If in the unlikely event you find you need to access any data from AY 2015/16, you can notify us via Help4U before the end of January and it can be retrieved (time to retrieve may vary)

Will this affect me?

It is incredibly unlikely that anyone is still referring to content from 2015 or before. Some users may have links to files that they have somehow copied over every year into each new module, but again this is very unlikely and would be bad practice in terms of the student experience.
Note that anything added or copied from September 2015 to the present day will remain untouched.

What if something is missing that I need?

All information for AY 2015/16 is being archived for six months.
If you do find that an old module or file goes missing that you realise you need access to for whatever reason, please let us know by reporting to Help4U with as much information about the module/file as you can give. Then we can retrieve it from the archive and restore it to My Dundee or simply share the file directly.

Why is this being done?

This is being actioned due to storage costs that must be kept under control. The specific cut-off of seven years is based on recommendations from the relevant university expertise and policy areas.

Annual process

This data archival and removal work is part of an on-going annual process. We will update the university community of any changes, but you can expect this process to happen yearly.

If you have any questions about this process, please contact ctil@dundee.ac.uk.