YuJa captions and transcripts

What is it?

When users (staff and students) upload videos to YuJa, captions will be generated automatically. You can also go into your video and edit the transcript or upload a separate transcription file.

What does it do?

Allows users to:

  • Confirm that a transcript has been generated
  • Request a transcript if it hasn’t been generated automatically
  • Download, edit, and upload transcripts

What should I know?

Captions should generate automatically after a video has finished uploading. This can take a bit of time after the video has finished uploading and processing, so please be patient! If you have been waiting for captions for over 24 hours, you should request the captions to be generated.

There are two ways to edit your transcript, either by downloading and editing the file as a whole or using the video editor within YuJa. This guide will only cover how to download, edit, and upload the file.

Review and request transcripts:

Step 1: In YuJa (video.dundee.ac.uk), hover over the video you want to check and select More from the list of options that appear.

Screenshot of a video in YuJa with the menu option open and and arrow at the More option

Step 2: In the window which will pop up, select Accessibility from the menu on the left.

Step 3: If there are file types in this panel, a transcript has been generated. Use the download icon (next to the bin icon) to download a file and review the transcript.

Screenshot of the Accessibility  tab open and arrows pointing at the download files for transcripts

Step 4: If you do not have any caption files, click on the Auto Caption button to request captions are generated. In the pop-up that will appear, select the language you want and click Send Caption Request.

Screenshot of the caption request pop-up with English selected and an arrow pointing at Send Caption Request

Downloading and editing your transcript:

Step 1: Follow Steps 1-3 above, being sure to download the SRT Caption File.

Step 2: Find the file in your folder and right click on it. From the menu, select Open With.

Screenshot of an SRT file with the menu open and an arrow pointing at the first item 'Open with'.

Step 3: Click on More Apps in the window that will appear and scroll down until you see Notepad. Click on this and OK.

Screenshot of the Open With option, with an arrow pointing to the NotePad app

Step 4: Once you’ve opened the file in Notepad, you can make any changes you’d like. When you’re done, be sure to save it in the same format (SRT).

Uploading captions:

You can use this either for the process described above where you have edited the transcript file generated by YuJa, or by using another SRT transcription file you may have.

Step 1: Go back to the location where you downloaded your transcript and click on the option to Upload and select Caption.

Screenshot of the Accessibility tab in YuJa with an arrow pointing at the Upload button with the 'Caption' option highlighted.

Step 2: In the next pop-up window, use the drop-down menu to tell the system what language the caption file will be in and use the Browse button to find the file you have just saved.

Step 3: It will ask if you want to override your existing captions – select Yes.

Updated on 29/09/2021

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