Removal of old recordings in Collaborate
Removal of recordings in Collaborate prior to the 23/24 AY
As a continued effort towards adopting a standard retention policy, we are going to remove all recordings in Collaborate that have been created on July 31st 2023 or earlier. This is roughly 2.7 TB of data.
What is happening?
- All recordings made in Collaborate before 1 August 2023 will be deleted on 1st June 2025.
- You will have four weeks from this announcement (1st May) to download and save any videos.
- We will keep an archive of the videos for two weeks (until 14th June 2024 ). After this date, the videos will be permanently deleted from the archive storage meaning that they will no longer be retrievable.
Will this affect me?
Most videos recorded in Collaborate before August 1, 2023, and not already moved to Panopto, likely don’t need to be kept. However, if you have videos that weren’t reused but still need to be saved, you’ll need to download them directly from the module where they were created. See our guidance for steps on how to do this.
What if something is missing that I need?
We’ll keep an archive of the videos for two weeks after they’re deleted from My Dundee, until 14 June 2025. If you need help transferring your Collaborate videos, contact Help4U with the subject line “FAO Education Development – Collaborate Storage” and include full details. Please request support before 14 June 2025, as no content can be recovered after that date.
Annual process
This data archival and removal work is part of an on-going annual process. We will update the university community of any changes, but you can expect this process to happen yearly although we will provide more details once details of this annual process have been finalised.
If you have any questions about this process, please contact Help4U with the subject line “FAO CTIL – Collaborate Storage”.