What is it?
The Collaborate tool is intended for live, synchronous on-line teaching and not for lectures. Therefore, recordings from Collaborate typically don’t need to be kept and re-used as video assets. However, there may be cases where you want to save your recordings for longer-term storage and/or reuse. Use the following guide for information on how to do this.
What does it do?
This guide will walk you throug the key steps of finding and downloading the Collaborate recording you want to keep, uploading the file to YuJa, and publishing it to a module channel.
What should I know?
Locate and download your recording
Step 1: When the recording is ready, click on the three dots beside Collaborate.
Step 2: Select the option for View all recordings.
Step 3: In the next page, make sure that you change the filter from Upcoming session to Recordings in a range. Use the date options on the top left-hand side of the window to filter to find the recordings you’d want.
Note: The default filter of Recent Recordings is limited to 30 days, and therefore you may not find the recording you’re looking for with this filter.
Step 4: Find the recording you want to access and click on the three dots at the furthest right in that row. That will open a menu that will include options to watch the recording, download it, or change the name.
Step 5: Download the recording and find it wherever your downloads are saved on your computer.
Step 6: You will most likely need to rename this file as it will have a very long title. We recommend making sure your name is something clear – you may want to include information like module ID and date recorded.
Upload your recording to YuJa
Once you’ve got your recording(s) downloaded from Collaborate, you’ll be ready to upload them into YuJa.
First, however, you may want to set up folders to hold materials from your past modules, so we’ll start there.
Create a folder
Step 1: Go to video.dundee.ac.uk/ and login using UoD Single Sign-On.
Step 2: Once you’re logged in, click on My Media in the left-hand menu under ‘Personal’.
Step 3: At the top of the screen, click on the text for New Folder. Enter the title for your new folder. You may want to include your module ID and the academic year of the content.
Upload videos to your folder
There are two ways to upload a file, and we’ll cover both in the directions below!
Step 1: Double-click to go into the folder you’ve just created.
Step 2 (Method 1): The easiest method is to open the folder on your computer where the file is being held. Then drag and drop the video file into the main area.
Step 2 (Method 2): Click on Upload at the top of your screen. From here click Browse and find where the file is kept and click Open.
Step 3: Once the videos have finished uploading and processing, you can hover over the video and click More to edit the name and description to change the title, add a subtitle, or add any other information. Click Save when you’re done.
Publish your recordings
Once you’ve got your recordings in YuJa, you may want to publish them to your module channels so students can still access them. If that’s the case, follow the instructions below:
Step 1: In My Dundee, go into your module where you want to publish the videos to and open the YuJa channel link.
This establishes the link between your module in My Dundee, YuJa, and your instructor account. You only need to do this once per class, but you will need to do it in each module.
In Ultra modules, you can always find this in the left-hand Details & Actions menu by clicking on the link for View External Apps. In the side panel, click on the link for YuJa: Channel.
Step 2: Go back to YuJa and into the folder where you uploaded your videos. You can click and hold down to select all of the videos you want to publish to a single location.
Step 3: At the top of your screen, click on the drop down menu More Actions and click on Bulk Publish.
Step 4: Find the module you want to publish them to and click on it. You’ll see this appear in a list at the bottom of the window that says Selected Channels. You can publish to more than one channel at a time, so you can select any additional channels that you’d like.
Step 5: Click Select and the selected videos will be published to the channel(s) you specified.