Record and present in PowerPoint

What is it?

PowerPoints are the go-to for most presentations. You will be able to access PowerPoint as part of the university’s Microsoft 365 subscription.

What does it do?

You can record your PowerPoint presentation and upload it to your course content.

  • Use presenter view
  • Add speaker notes
  • Practice and time your presentation
  • Record your presentation
  • Use a narration
  • Save and/or print your presentation for later distribution

What should I know?

Check out Microsoft’s guides for details on how to create and add content to a Powerpoint presentation.

Once you have the content, you can get ready to present in one of two ways: Present live, or record a presentation.

Present live:

Step 1: Go to the tab for Slide Show.

Step 2: You can start the slideshow from the beginning, or jump into the presentation from the slide that is currently on the screen.

Screenshot of the toolbar in PowerPoint. There is an arrow pointing at the tab for Slide Show, and two arrows pointing one each at the option for starting the presentation from beginning, or start presentation from current slide.
Record a presentation:

Step 1: From within your pre-created PowerPoint presentation, go to the Slide Show tab and select Record Slide Show

Select Record Slide Show in the Slide Show menu in the tool bar

Step 2: In the top left-hand corner, there is a big record button, and settings for the microphone in the top right. You can use these settings to choose your microphone and camera inputs. Generally, we do not recommend using the laptop’s microphone, but rather that you use a headset (you can request one from IT).

Step 3: In bottom right-hand corner, there is an option for ‘turn camera on’ – this would put up a video of you in the bottom right-hand corner so students can see you as you walk through the PPT presentation (this is important for lip reading, etc.). 

How to record powerpoint

Step 4: When you are ready to start recording, click the Record button. You will get a 3…2…1 warning, and then it starts recording. 

Step 5: You can then click through your slides as usual using the arrows on each side. There is a pause button which you can use to pause recording when needed. You can use the pencil, highlighter, and eraser icon to mark on the PowerPoint as you record it. To restart your recording at any point by clicking on the large X in the top menu. 

Step 6: Once you are happy with your recording, click the small to go back to the normal editing view. 

You can see that there is a recording attached to your slide if there is a speaker icon in the bottom right-hand corner. 

Step 7: To export your video, go into File, then go into Export and choose Create a Video. You have drop-down boxes to determine the quality of the video (we recommend you leave this as the FullHD setting). You can also configure the number of seconds spent on each slide (note: if you have recorded narration over your video, the recording will not move on until all speaking for this slide has completed, regardless of the timings set for each video). 

Step 8: Select Create Video and save your video to your desired location. 

Image of how to save powerpoint recording
Updated on 25/08/2021

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